June 2023 Minutes
LITTLE RIVER COUNTY HOUSING AUTHORITY
QUARTERLY BOARD MEETING
Thursday, June 15, 2023 @ 2:00 pm
The Quarterly meeting of the Board of Commissioners of Little River County Housing Authority was held on Thursday, June 15, 2023 @ 2:00 pm via Zoom.
Members present: Chairperson Barbara Brown, Vice-Chair Anthony Nelson, Commissioner Terry Smith, and Secretary Denise Riley.
Members absent: Commissioner Amanda Johnson and Commissioner Rachel Williams.
ITEM I) Meeting was called to order by Chairperson Barbara Brown
ITEM II) Invocation by Vice-Chairperson Anthony Nelson
ITEM III) Roll call by Secretary Denise Riley
ITEM IV) Resolution #2023-04: Approval of Meeting Agenda: Meeting agenda was mailed to all Board members for review prior to the meeting. A motion was made by Commissioner Anthony Nelson to approve the meeting agenda. Seconded by Commissioner Terry Smith. All were in favor. Motion carried.
ITEM V) Resolution #2023-05: Approval of Previous Minutes: Minutes of the previous meeting were mailed to all Board members for review prior to the meeting. A motion was made by Commissioner Terry Smith to accept the previous minutes. Seconded by Commissioner Anthony Nelson. All were in favor. Motion carried.
ITEM VI) Resolution # 2023-06: Approval/or amend Significant Amendment statement. Denise Riley gave a brief discussion on the amendment to the Significant Amendment statement.
- Changes to rent, admissions policies or the organization of the waiting list(s) for the Public Housing and Housing Choice Voucher Programs that will adversely impact more than 20% of applicants and/or households assisted under the programs;
- Amended: Changes to rent, admissions policies or the organization of the waiting list(s) for the Public Housing and Housing Choice Voucher Programs that will adversely impact more than 25% of applicants and/or households assisted under the programs;
- Added: Changes in the use of replacement reserve funds under the Capital Fund program in an amount equal to or greater than $1,000,000.
A motion was made by Commissioner Anthony Nelson to approve the amendment to the Significant Amendment Statement. Seconded by Commissioner Terry Smith. All were in favor. Motion carried.
ITEM VII) Resolution # 2023-07: Resolution to Adopt Over-income Policy: All board members were mailed the Over-Income policy that LRCHA plans to adopt along with date of implementation. A motion was made by Commissioner Terry Smith to adopt the Over-Income policy. Seconded by Commissioner Anthony Nelson. All were in favor. Motion carried.
ITEM VII) Resolution 2023-08: Approval of 2023-2024 Low Rent Budget: Low Rent budget was mailed to all Board members for review prior to the meeting. A motion was made by Commissioner Anthony Nelson to approve the 2023-2024 Low Rent Budget. Seconded by Commissioner Terry Smith. All were in favor. Motion carried.
ITEM IX) Resolution 2023-09: Approval to Adopt updated Utility Allowances for PH & HCV programs: Updated utility allowances were mailed to all Board members for review prior to the meeting. A motion was made by Commissioner Anthony Nelson to adopt updated utility allowances. Seconded by Commissioner Terry Smith. All were in favor. Motion carried.
ITEM X) Resolution 2023-10: Approval to write off non-working equipment & appliances. A list of non-working equipment and appliances were mailed to all Board members for review prior to the meeting. A motion was made by Commissioner Anthony Nelson to write off non-working equipment & appliances. Seconded by Commissioner Terry Smith. All were in favor. Motion carried.
ITEM XI) Resolution 2023-11: Approval to write off delinquent rents and other tenant charges. A list of delinquent rents and other tenant charges were mailed to all Board members for review prior to the meeting. A motion was made by Commissioner Terry Smith to write off delinquent rents and other tenant charges. Seconded by Commissioner Anthony Nelson. All were in favor. Motion carried.
ITEM XII) Resolution 2023-12: Approval to write off uncleared checks that are 120 days or older. A list of uncleared checks were mailed to all Board members for review prior to the meeting. A motion was made by Commissioner Anthony Nelson to write off uncleared checks that are 120 days or older. Seconded by Commissioner Terry Smith. All were in favor. Motion carried.
ITEM XIII) Resolution 2023-13: Approval to extend HCV portability for non-residents. Last year LRCHA adopted a temporary policy amendment to allow nonresidents to lease a unit outside of LRCHA's jurisdiction when they receive a voucher from LRCHA. The amendment was temporary and went into effect from July 1, 2022 thru December 31, 2022. It was helpful in increasing utilization in the HCV program. LRCHA is requesting to implement this temporary policy amendment again beginning July 1, 2023 thru December 31, 2023. A motion was made by Commissioner Anthony Nelson to approve extending the portability policy amendment for nonresidents from July 1, 2023 thru December 31, 2023. Seconded by Commissioner Terry Smith. All were in favor. Motion carried.
ITEM XIV) Resolution 2023-14: Approval to accept resignation of Commissioner Rachel Williams. Commissioner Rachel Williams contacted Denise Riley on April 19, 2023 to inform me that she had purchased a home in another county and she can no longer serve as a commissioner in Little River County. Denise Riley asked board members if they could assist her in finding a replacement for Ms. Williams. A motion was made by Commissioner Anthony
Nelson to accept the resignation of Ms. Rachel Williams. Seconded by Commissioner Terry Smith. All were in favor. Motion carried.
Financial Reports: Denise Riley gave a report on Public Housing and HCV financial positions.
Management Reports: Denise Riley gave a report on Public Housing vacancies, delinquent rents, HCV voucher utilization and vouchers issued.
ITEM XV) New Business:
- Denise Riley gave a report on the amount of the 2023 CFP grant.
- Denise Riley gave a report on the Window replacement project at East Lawrence St.
Having no more business, a motion was made by Commissioner Anthony Nelson to adjourn the meeting. Seconded by Commissioner Terry Smith. All were in favor. Meeting was adjourned.
