BOC – June 2025 Meeting Minutes
Little River County Housing Authority Board Meeting
Thursday, June 26, 2025 at 2:00 PM
The meeting of the Board of Commissioners of Little River County Housing Authority was held on Thursday, June 26, 2025 at 2:00 PM via Zoom.
Members present: Chairperson Barbara Brown, Commissioner Mike Cranford, Commissioner Anthony Nelson, Commissioner Terry Smith and Secretary Denise Riley.
Members absent: Commissioner Amanda Johnson
ITEM I) Meeting was called to order by Secretary Denise Riley
ITEM II) Invocation by Commissioner Mike Cranford
ITEM III) Roll call by Secretary Denise Riley
The Little River Housing Authority's Board of Commissioners meeting on June 26, 2025, covered several key points. The Quarterly Board Meeting faced initial technical issues but proceeded with Denise Riley leading discussions. Key points included the need for a quorum to pass resolutions since Commissioner Anthony Nelson was running late, financial reports, management report showing a 96% occupancy rate, and a $200 increase in water deposits affecting low-income residents. The board approved a motion to allow the housing authority to cover additional water deposits. They also discussed the implementation of new HUD policies, the RAD conversion process, and the installation of tankless hot water heaters, which received $16,000 in rebates. The meeting concluded with the approval of all resolutions, review of financial, management reports, new business and the adjournment of the meeting.
RESOLUTIONS FOR APPROVAL AND/OR ADOPTIONS
ITEM IV) Resolution #2025-11: Approval of Meeting Agenda: Meeting agenda was emailed to all Board members for review prior to the meeting. A motion was made by Commissioner Terry Smith to approve the meeting agenda. Seconded by Commissioner Mike Cranford. All were in favor. Motion carried.
ITEM V) Resolution #2025-12: Approval of Previous Minutes: Previous Minutes were emailed to all Board members for review prior to the meeting. A motion was made by Commissioner Anthony Nelson to accept the previous minutes. Seconded by Commissioner Mike Cranford. All were in favor. Motion carried.
ITEM VI) Resolution #2025-13: Approval to write-off non-working equipment & appliances: Non-working equipment & appliance report was emailed to all Board members for review prior to the meeting. Commissioner Mike Cranford asked about the process and if the list was consistent with past appliances & equipment disposal lists. Denise Riley reported that the list was consistent with what is written off yearly and the process for disposing of old appliances & equipment. A motion was made by Commissioner Anthony Nelson to approve the write-off of non-working equipment & appliances. Seconded by Commissioner Terry Smith. All were in favor. Motion carried.
ITEM VII) Resolution #2025-14: Adoption of revisions to the Public Housing Admissions & Occupancy Policy and the Housing Choice Voucher Administrative Plan to implement HOTMA Sections 102/104. The revisions for both policies were emailed to all Board members for review prior to the meeting. Commissioner Anthony Nelson asked how will this affect the residents. Denise Riley explained that these provisions should not have much affect on the residents. She stated that these provisions were only part of the full HOTMA 102/104 implementation. Other parts of HOTMA 102/104 will affect rent calculations and some deductions for elderly/disabled residents will change. A motion was made by Commissioner Terry Smith to adopt the revisions for both policies. Seconded by Commissioner Mike Cranford. HOTMA 102/104 revisions will go into effect 7/01/2025. All were in favor. Motion carried.
ITEM VIII) Resolution #2025-15: Approval to increase petty cash from $75.00 to $125.00: Denise Riley reported that petty cash has not increased since 2018. Prices have gone up tremendously since then. She explained what petty cash was used for, but funds are depleted very quickly. A motion was made by Commissioner Anthony Nelson to increase petty cash to $125.00. Seconded by Commissioner Mike Cranford. All were in favor. Motion carried.
ITEM IX) Resolution #2025-16: Approval to assist residents in paying water deposits in Foreman. Denise Riley explained to the Board that Foreman residents are often burdened with paying their water deposit since the deposit was increased from $100.00 to $200.00 at the beginning of the year. She explained that if residents needed financial assistance paying the deposit, the HA could pay the remaining balance and add the balance to their account to be paid back to the HA over time if needed. A motion was made by Commissioner Mike Cranford to assist residents in paying water deposits if needed. Seconded by Commissioner Terry Smith. All were in favor. Motion carried.
EXECUTIVE DIRECTOR REPORTS
Financial Reports: Bank statements for the month of May 2025 and HAP registers and check registers for the months of May and June were emailed to all Board members for review prior to the meeting. There were no items on any reports or statements that needed immediate attention or explanations.
Management reports: Vacancy report and HAP usage report were emailed to all Board members for review prior to the meeting. The vacancy report and HCV voucher status report were discussed with updates on leased units and voucher holders. Denise informed the Board that the HCV program was leased up at 93% and PH vacancies are at 96%.
ITEM X) New Business:
- RAD Conversion update: HA conducted the 2nd Resident meeting on Wednesday, June 18th at Foreman and Ashdown. Both meetings had great turnouts. The next step is a Concept call with HUD, followed by submitting the financial plan. Denise reported that she would keep the board informed on the process.
- 2025 Capital Fund Grant: Denise Riley reported to the Board that the HA received $423,145.00 in the 2025 Capital Fund Grant this year. It is an increase from last year's CFP grant.
- Upcoming CFP project: Denise Riley informed the board that the next project proposed will be to install an additional 26 tankless hot water heater at 1-BR units in Foreman. This has been added to the 30 that are being installed at 1-BR units in Ashdown. After completion of this project, all 1-BR units will have tankless hot water heaters.
Having no more business, a motion was made by Commissioner Mike Cranford to adjourn the meeting. Seconded by Commissioner Terry Smith. All were in favor. The meeting was adjourned.
ATTEST:
Secretary
Barbara Brown, Chairperson
Board of Commissioners
