BOC - June 2018 Meeting Minutes
Little River County Housing Authority Quarterly Board Meeting
Thursday, June 7, 2018 at 2:00 PM
The Quarterly meeting of the Board of Commissioners of Little River County Housing Authority was held on Thursday, June 7, 2018 @ 2:00 PM at the Housing Authority Community Room in Foreman, AR.
Members present: Chairman Tommy Greene, Vice-Chairman Joel Adams, Commissioner Barbara Brown, Commissioner Darrell Coker, Resident Commissioner Rebekah Adkison and Secretary Denise Riley.
ITEM I) Meeting was called to order by Chairman Tommy Greene. Invocation was led by Chairman Tommy Greene
ITEM II) Roll call by Secretary Denise Riley
ITEM III) Remarks were made by Chairman Tommy Greene. Mr. Greene thanked everyone for attending the meeting. Mr. Greene also discussed the review of the By-Laws. From his perspective, the By-laws are outdated. He wants all Board members to review the By-laws and if anything needs to be amended, we will discuss at the next meeting. Mr. Greene also discussed training for Commissioners. Secretary Denise Riley informed the Board that the next Arkansas Conference is in September at Eureka Springs. As soon as information is made available, she will get it to the members.
ITEM IV) Reading and approval of Previous Minutes: Minutes of the previous meeting were read. A motion was made by Darrell Coker to accept the previous minutes. Seconded by Barbara Brown. All were in favor. Motion carried.
ITEM V) Executive Director Reports:
- Budgets: All Board members were provided a copy of the 2019 Operating Budget and 2018 Operating Budget revision that was prepared by Lindsey and Company. After a brief discussion a motion was made by Joel Adams to accept the budgets. Seconded by Rebekah Adkison. All were in favor. Motion carried.
- Utility Allowances: All Board members were provided a copy of the proposed Utility allowances for the Public Housing program and the Housing Choice Voucher program. After careful review a motion was made by Joel Adams to accept the proposed utility allowances for the PH program and the HCV program. Seconded by Barbara Brown. All were in favor. Motion carried. New Utility Allowances will go into effect July 1, 2018.
- Proposed ACOP revisions: All Board members were mailed a copy of the proposed revisions for the ACOP policy. Denise Riley also provided members with a list of all the proposed revisions during the meeting. Barbara Brown made a motion to accept the proposed revisions to the ACOP policy. Seconded by Rebekah Adkison. All were in favor. Motion carried.
- Proposed Administrative Plan revisions: All Board members were mailed a copy of the proposed revisions for the Administrative Plan. Denise Riley also provided members with a list of all the proposed revisions during the meeting. Barbara Brown made a motion to accept the proposed revisions to the ACOP policy. Seconded by Joel Adams. All were in favor. Motion carried.
- Proposed revisions to the Public Housing Lease: All Board members were given a copy of the proposed revisions for the Public Housing lease. Denise Riley discussed each proposed revision and the reason the lease needed to be updated. After a brief discussion Darrell Coker made a motion to accept the proposed revisions to the Public Housing lease. Seconded by Rebekah Adkison. All were in favor. Motion carried.
- Charge offs of Equipment, appliances, Tenants Accounts Receivables & Checks 90 days or older: All Board members were provided a list of items that needed to be charged off. After a discussion, Barbara Brown made a motion to charge off old equipment/appliances, TARS & checks that were 90 days or older. Seconded by Rebekah Adkison. All were in favor. Motion carried.
ITEM V) Unfinished Business: The unfinished business that was on the agenda to be discussed was discussed earlier in the meeting during the remarks by Chairman Tommy Greene.
ITEM VI) New Business:
- Denise Riley provided a copy of the FASS score report to each Board member. LRCHA scored a 91.
- Denise Riley informed the Board of Commissioners that LRCHA has been awarded $280,299.00 in Capital Fund Grant money for the year 2018.
- Denise Riley informed the Board of Commissioners that the Agency has new housing software from Lindsey and Company. Ms. Riley gave the Board an overview of some of the features of the new software. The agency should be fully converted to the new software by May 2018.
Having no more business, Rebekah Adkison made a motion to adjourn. Seconded by Barbara Brown. All were in favor. Meeting was adjourned.