December 2021 Minutes
Little River County Housing Authority Quarterly Board Meeting
Thursday, December 9, 2021 @ 2:00 pm
The Quarterly meeting of the Board of Commissioners of Little River County Housing Authority was held on Thursday, December 9, 2021 @2:00 pm via Zoom.
Members present: Chairperson Barbara Brown, Vice-Chair Anthony Nelson, Commissioner Rachel Williams, Commissioner Terry Smith and Secretary Denise Riley.
Members absent: Commissioner Amanda Johnson
ITEM I) Meeting was called to order by Chairperson Barbara Brown.
ITEM II) Roll call by Secretary Denise Riley
ITEM III) Approval of Meeting Agenda: Meeting agenda was mailed to all Board members for review prior to the meeting. A motion was made by Commissioner Anthony Nelson to approve the meeting agenda. Seconded by Commissioner Terry Smith. All were in favor. Motion carried.
ITEM IV) Approval of Previous Minutes: Minutes of the previous meeting were mailed to all Board members for review prior to the meeting. A motion was made by Commissioner Terry Smith to accept the previous minutes. Seconded by Commissioner Anthony Nelson. All were in favor. Motion carried.
ITEM V) Approval to accept resignation of Commissioner Rea Allen: Denise Riley reported that Commissioner Allen has resigned from the Board of Commissioners. Ms. Allen recently purchased a home in Texarkana, Arkansas, therefore she can no longer serve as Commissioner in Little River County. After a short discussion a motion was made by Commissioner Anthony Nelson to accept the resignation of Ms. Rea Allen. Seconded by Commissioner Terry Smith. All were in favor. Motion carried.
ITEM VI) Approval to remove Rea Allen from all bank accounts and replace with alternate Commissioner: Denise Riley informed the Board that Ms. Rea Allen would have to be replaced on all bank accounts as a signatory and replaced with another Board Commissioner. A motion was made by Commissioner Anthony Nelson remove Rea Allen as signatory on bank accounts and to appoint Commissioner Terry Smith to be a signatory on all bank accounts. Seconded by Commissioner Rachel Williams. All were in favor. Motion carried. Denise Riley will start the process with Regions and Arvest banks to get Commissioner Terry Smith added as a signatory.
ITEM VII) Approval to adopt new PH & HCV Utility Allowances for 2022: PH & HCV Utility allowance updates were mailed to all Board members for review prior to the meeting. After a brief summary of HUD's utility allowance procedures, a motion was made by Commissioner Anthony Nelson to approve PH & HCV Utility Allowances for 2022. Seconded by Commissioner Terry Smith. All were in favor. Motion carried. New utility allowances will become effective January 1, 2022.
ITEM VIII) Approval to adopt PH Flat Rents for 2022: PH Flat rent schedules were mailed to all Board members for review prior to the meeting. After a brief summary of HUD's Flat rent procedures for the Public Housing program a motion was made by Commissioner Rachel Williams to adopt new PH Flat rents for 2022. Seconded by Commissioner Anthony Nelson. All were in favor. Motion carried. PH Flat rents will go into effect January 1, 2022.
ITEM IX) Approval to adopt HCV Payment Standards for 2022: HCV Payment Standard schedule was mailed to all Board members for review prior to the meeting. After a brief summary of HUD's procedures for establishing Payment Standards for the Housing Choice Voucher program a motion was made by Commissioner Terry Smith. Seconded by Commissioner Rachel Williams. All were in favor. Motion carried. HCV Payment Standards will become effective January 1, 2022.
ITEM X) Approval to adopt Board meeting dates for 2022: Board members were mailed a copy of Board meeting dates for 2022. After a brief discussion a motion was made by Commissioner Anthony Nelson to adopt Board meeting dates for 2022. Seconded by Commissioner Rachel Williams. All were in favor. Motion carried.
Financial Reports: Denise Riley gave a report on Public Housing and HCV financial positions.
Management Reports: Denise Riley gave a report on Public Housing vacancies, delinquent rents, HCV voucher utilization and vouchers issued.
ITEM VII) New Business:
- RAD update: Denise Riley reported that the first RAD resident meeting was held on November 10th and the next meeting will be held the first week of January 2022. Board members asked to be invited to the next RAD resident meeting.
- Architect/Engineer Services: Denise Riley reported to the Board that Twin Rivers Architect has been hired for A/E services starting in January 2022.
- Financial Audit Services: Denise Riley reported to the Board that Urlaub & Co. will provide Financial Auditing services for the next three years.
- Arkansas Rent Relief Program: Denise Riley reported to the Board that the Rent Relief program will end on December 31, 2021.
- Offset of reserves lawsuit: Denise Riley reported that LRCHA won the settlement and will be awarded approximately 89,000.00.
- Commissioner Rachel Williams reported that CADC has opened their utility assistance program and that she would get information out to our agency.
Having no more business, Commissioner Anthony Nelson made a motion to adjourn. Seconded by Commissioner Rachel Williams. All were in favor. Meeting was adjourned.
